Spring 2020 classes have resumed online.
Please visit dcccd.edu/coronavirus for additional information and to learn how to prepare for online classes.

College Policies and Procedures

View Policies and Procedures in the ECC catalog

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  • Academic Probation

    Any student who fails to complete at least one course with a 2.0 or higher during a semester, or who fails to maintain a 2.0 cumulative grade point average will be placed on academic probation. Students on academic probation may have coursework and total hours limited, but may re-enroll at the college if a minimum of 2.0 grade point average is earned in each semester or summer session.

    Students on academic probation who do not maintain a minimum of 2.0 grade point average each semester or summer session will be placed on academic suspension.

    Students who have been placed on academic suspension may file a petition for re-admission after they have sat out one long semester. This petition is submitted to a counselor, and the student, upon approved re-admission, will be required to have total hours limited, as well as meet other conditions for enrollment.

    Students will be removed from academic probation/suspension once they restore their cumulative grade point average to 2.0 or above.
  • Admission's Open Door Policy

    El Centro College has an "open door" admissions policy and welcomes the enrollment of any eligible student who fulfills the specific admissions requirements. Tuition is based on residency status.

    Please go to the following website for residency information:
  • Alcohol Policy

    No alcoholic beverages shall be sold, possessed, served or consumed on campus. The Code of Student Conduct will be enforced. An official off-campus function is regarded as a function of the extended campus.
  • Animals on Campus

    Pets and other animals (except service animals) are prohibited from campus, unless an administrator has given approval for their presence.
  • Appealing a Grade

    A student who feels that his/her grade does not accurately reflect class performance should discuss the problem with the instructor first, then visit the division dean if the situation is not resolved and then proceed to the Executive Vice President of Academic Affairs, Chemene Crawford, 214-860-2018.
  • Assessment Alert/Testing Policy

    Admission and placement at El Centro are determined by the TEXAS SUCCESS INITIATIVE or TSI. The TSI rules govern entrance into every public college or university in Texas and require you to complete an exam before being admitted. DCCCD and therefore El Centro, chose the Texas Success Initiative Assessment (TSI-A) to meet entrance requirements. The TSI-A is a computer-based exam designed to assess your skills in Reading, Writing, English, and Mathematics. Because the assessment is computer-based, your scores are available immediately after testing. This allows for testing and registration to be completed in one day; although, you are advised to give yourself ample time to meet this requirement. Course placement and admission programs require meeting state determined cut scores. You will need to discuss your plans with a counselor and obtain a Referral before you will be allowed to take the TSI-A. A mandatory pre-assessment activity (PAA) must be completed before receiving the Referral. The exam is administered on a regular basis; check with the Testing Center for a testing schedule.

    Some teacher education programs require students to take the THEA Exam as a placement test. El Centro College does not administer the THEA; however, if you are an El Centro student enrolled in a teacher education program the Testing Center can make necessary arrangements for you to take the THEA exam. Please contact the Center if you need the assistance. The Testing Center administers TeXes Exams for teacher certification. You may register to take the TeXes with Educational Testing Services (ETS) at www.texes.ets.org.

    For students with special needs, El Centro also administers the TSI Companion exam. This exam is a paper/pencil assessment and requires hand scoring; therefore, your results will not be available for about two weeks after testing. Be sure to give ample time for your scores to be returned. To register for the Companion Exam, you must meet with a Disability Services advisor (214-860-2411). the exam is administered by appointment only.
  • Attendance and Withdrawal Procedures

    Students are expected to attend regularly all classes in which they are enrolled. It is the responsibility of the student to consult with the instructor regarding absences.

    Instructors will explain the attendance policy and procedures to all students enrolled in their classes. If a student is unable to complete a course (or courses) in which he/she is registered, it is the student’s responsibility to withdraw from the course by the appropriate date. The date is published in the college catalog and class schedules each year. You will receive a “W” (Withdrawal) for each course from which you withdraw or drop, and your instructor will be notified. No drop or withdrawal requests are accepted by telephone, but you may write to the registrar requesting that you be dropped or that you wish to withdraw. If the student does not withdraw, he/she will receive a performance grade, usually a grade of “F”.
    Dropping a Course or Withdrawing from College
    If you wish to drop a course or to withdraw completely from school, you must come to the Counseling Office. If you are totally withdrawing from college, you will be asked to surrender your ID card and to obtain clearance signatures from the library, Financial Aid Office and the Business Office. Grades
    Drops and withdrawals early in the semester may warrant a partial refund of tuition and fees. A refund schedule is printed in the class schedule. Your grade point average is calculated from a 4.0 scale. The following grades are used:
    Grade Change If a student believes that an error has been made in determining a course grade, the instructor or appropriate division office should be contacted as soon as possible. Requests for grade changes will not be considered later than two years following the last day of the semester for which the grade was assigned.
  • Children on Campus

    El Centro College recognizes the need to provide for the safety and security of minor children under the age of sixteen (16) present on campus; yet, at the same time, the college also recognizes the need to maintain for all students maximum access to programs, services, and facilities, and an environment conducive to learning. Therefore, the presence of children at El Centro College will be governed by the following guidelines:
    • No individual under the age of 16 shall be allowed access to any college facility above the second floor of the "A" building or above the first floor of the 'B" and "C" buildings, unless that individual is participating in a program sponsored by the college.
    • Minor children will not be allowed in the Student Center unless their parents or guardians are conducting college business in the following offices: Financial Aid, Office of Student Life, Workforce, Disability Services or the Middle College.
    • Minor children will not be permitted in the Library, College Computer Center, Learning Center or Testing Center at any time!
    • Minor children who are present on campus in the authorized areas must be under the direct supervision and control of their parent or guardian at all times.
    • Disruptions resulting from the presence of any minor child on campus will result in the student being asked to leave the campus along with the minor child.
    • Students who are in violation of this policy will be referred to the Campus Police and issued a warning citation (information pertaining to available child care resources will also be given to the student at that time). A second occurrence will result in the student’s receiving a letter from the Dean of Students indicating that a third occurrence will result in the student’s suspension from El Centro College until child care services can be arranged.
    • Information will be provided by the Adult Resource Center to assist students in locating affordable child care services.
  • Communicable Disease

    The DCCCD acknowledges the serious threat to our community and nation posed by the AIDS epidemic. This policy and other procedures developed by the Chancellor shall emphasize educating employees and students concerning AIDS and managing each case of AIDS individually with sensitivity, flexibility and concern for the individual as well as employees and students. The District’s decisions concerning a person who has a communicable disease shall be based upon current and well-informed medical judgment which includes the nature of the disease, risk of transmission to others, symptoms and special circumstances of the person, and balancing identifiable risks and available alternatives to respond to a student or employee with a communicable disease.

    Students: No student will be required to cease attending a college or participating in college functions solely on the basis of diagnosis of a communicable disease. If a review of the facts demonstrates that a student is unable to perform as required or presents a health risk to him or herself or the college community, a decision shall be made regarding the student’s attendance at the college. The District shall offer reasonable accommodation to both students and employees who are infected with a communicable disease. Generally, reasonable accommodation will not require expenditure of additional funds.
  • Distribution of Literature/Free Speech Guidelines

    The mission of El Centro College is to provide a quality education to students. Part of the educational process is for the student to be exposed to a variety of viewpoints and ideas. El Centro has established this operational memorandum to facilitate the free exchange of these points of view in a positive and safe manner.
  • Dress

    Students are expected to dress in accord with the dictates of custom and good taste in our college environment.
  • Drugs and Narcotics

    Use, possession, sale or distribution of any illegal substance is prohibited on campus and is a serious offense.

    It is the policy of the District that no employee shall have any interest, financial or otherwise, direct or indirect, or engage in any business transaction or professional activity or incur any obligation of any nature which is in substantial conflict with the proper discharge of his/her duties in the public interest

    As noted in Board Policy, the College must maintain Material Safety Data Sheets for hazardous substances as well as provide education and training to employees who routinely must work with or near hazardous substances.

  • Equal Educational Opportunity Policy

    Educational opportunities are offered by the Dallas County Community College District without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, genetic information, gender identity, or gender expression.

    El Centro College is recognized and sanctioned by the Texas Higher Education Coordinating Board.

    Students are expected to attend regularly all classes in which they have enrolled. Students have the responsibility to attend class and to consult with their instructor when an absence occurs

  • Family Educational Rights and Privacy Act (FERPA)

    In compliance with this law, El Centro College may release the following information concerning any student without the student’s written consent: name, address, telephone number, dates of attendance, last educational institution attended, degree(s) awarded, major field of study and height and weight of athletic team members.

    A student may request that all or any part of this “directory information” be withheld from the public by making written request to the Registrar’s Office during the first twelve (12) days of class. If no written request is received, information will be released upon inquiry. Requests must be renewed each semester.

    No transcript or information concerning a student’s academic record will be released under any circumstances without the written consent of the student, specifying the desired information and to whom it is to be released.
  • Financial Aid

    Applications for financial aid may be submitted at any time during the school year. However, it is possible that financial aid applications received after the Priority Dates may not be completed before registration dates.

    Priority Dates for completed files:
    Fall: May 1
    Spring: October 1
    Summer: April 1

    F.A. Award Notification
    An award notification will be prepared listing the type of assistance and the amount of assistance being offered. This notification is sent by email and will also be listed on eConnect under FA Award Letter. Once a student has been awarded for the school year, that award must be accepted on eConnect before it will be disbursed. It is important that the student keep a current email address on file with Admissions. An award may not be transferred to or from another college. Students may access their award at www.econnect.dcccd.edu to activate their award.
    All disbursements are made electronically to the HigherOne Money Card. At the time a student activates an award he/she needs to specify disbursement preferences. This must be done on a yearly basis. IMPORTANT: Any money that DCCCD owes a student will be paid through the Money Card--this includes financial aid disbursements, refunds, grants, loans and any other payments that may be owed the student.
    Satisfactory Academic Progress (SAP)
    In order to retain Financial Aid eligibility, a student must maintain SAP standards:
    • earn and maintain a cumulative grade point average of 2.0
    • 67% of all credit hours attempted must be successfully completed available program hours (150% rule) Credit hours that do not exceed 150 percent of the maximum number of hours required to complete program of study.
    Get more information at: http://www.dcccd.edu/SAP
    If a student does not maintain SAP standards he or she will automatically be placed on “warning.”— there is no longer an “appeals” process. During a “warning” period, the student will continue to qualify for financial aid, but must bring his/her SAP up to the required standards during the next semester of enrollment. A student placed on “warning,” should visit the Financial Aid Office or Advising/Counseling Center to determine how to meet required eligibility standards. If the student does not improve SAP by the end of that semester, he/she will be placed on “suspension.”• Once on “suspension” the student must pay his/her own tuition, fees and cost of class materials until the required SAP is met, and the financial aid “suspension” is removed.
    Transfer Students: All transcripts must be submitted and evaluated before the end of the first term at DCCCD so that SAP can be calculated.
    SPECIAL NOTE: If a student receives federal financial aid and withdraws from courses at or before the time when 60 percent of the term is completed the student will be required to repay a portion of the federal aid received.
  • Fund Raising/Selling

    Recognized student organizations may raise funds on campus for purposes related to the organization’s objectives under the following conditions:
    • authorization of the organization’s advisor
    • approval of the Office of Student Life
    • funds collected must be deposited to the student organization’s account in the Accounting Office within 24 hours of collection
    • use of funds collected must be monitored by organization’s advisor

    Funding of student organizations is derived from Student Activity fees, bookstore profits and monies generated from Student Center activities. The fact that this is not tax money does not alter the District’s responsibility for these funds, but simply allows these monies to be used for different activities and objectives. To facilitate in the accounting and expenditure of these funds, the Office of Student Life requires that each organization meet the following requirements:
    1. A petition for recognition must be filed with The Office of Student Life.
    2. A current membership roster, complete with designation of officers and sponsors, must be on file with the Office of Student Life by October 15th of each fall semester and February 15th of each spring semester. There shall be no discrimination on the basis of race, color, creed, religion, national origin, age, disability or sex. Membership should be composed only of students, faculty or staff of El Centro College.
    3. A student organization constitution must be filed with the Office of Student Life.
    4. All organization members must be enrolled for a minimum of four credit hours.
    5. Each organization must submit a financial statement by the 15th of each month commencing with October 15th of the fall semester and February 15th of the spring semester. This financial statement must detail the actual expenditure of budgeted monies and outline the expenditure of unencumbered monies. This requirement is to assist the Office of Student Life in anticipating the needs of student organizations and to help them in the management of their budgets.
    6. Non-students must get approval of the Office of Student Life prior to attending any meetings of the organization. All fund raising, selling or soliciting for donations or memberships for any activity or organization not directly under the control of El Centro College authorities is prohibited.
  • Gambling

    Gambling is prohibited on campus.
  • Grading Policy

    Please Note: Telephone grades are unavailable.
    Grade reports are no longer mailed to students. Students may acquire their grades online through eConnect at https://eConnect.dcccd.edu. Final grades are reported for each student for every course according to a grading system.
    Grade Interpretation Grade Point Value (GPV)
    AExcellent performance4 grade points
    BGood performance3 grade points
    CAverage performance2 grade points
    DPoor performance1 grade points
    FFailing performance0 grade points
    WFWithdrawn failing performance(Discontinued)0 grade points
    CRC or betterNot computed
    EffortNot computed
    IIncompleteNot computed
    NRNot reported by instructorNot computed
    PProgress (Discontinued)Not computed
    WWithdrawnNot computed
    WPWithdrawn passing (Discontinued)Not computed
    WXProgress, re-enrollment requiredNot computed

    Incomplete Contract
    An incomplete grade of “I” may be given when an unforeseen emergency prevents you from completing the work in a course. The “I” must be converted to a performance grade (A-F) within 90 days after the first day of classes in the subsequent regular semester. If the work is not completed after 90 days, the “I” is converted to a performance grade, usually an “F”. E: Effort
    An “E” grade may be given when an instructor wishes to indicate that you have made progress in a developmental studies course. An “E” grade is non-punitive and is not computed. The “E” grade provides more flexibility for re-enrollment, particularly for students who do not achieve a C-level grade in a course.
  • Grievance Procedures for Clubs

    The following process shall be employed to resolve conflicts between officers, sponsors, advisors and/or the Office of Student Life that cannot be resolved either 1) between the parties of origin, or 2) through intercession by the Office of Student Life.
    1. Each party and The Office of Student Life shall prepare a written statement to be presented to the Student Government Association. The statement shall include whatever information is deemed pertinent to the conflict.
    2. The Student Government Association shall review these statements and provide the opportunity for each party to discuss the conflict with them.
    3. The Student Government Association shall recommend a solution.
    4. If the solution is not acceptable to any of the involved parties, referral shall be made by the Student Government Association to the Dean of Students.
  • Hazing

    No student or other person connected with El Centro College or in attendance on campus will participate in hazing, solicit, direct or encourage another in hazing or commit any act that injures, degrades or disgraces any person attending the college. Under the law, individuals or organizations engaging in hazing could be subject to fines and charged with a criminal offense. In an effort to encourage reporting of hazing incidents, the law grants immunity from criminal or civil liability to any person who reports a specific hazing event to the Dean of Students Office (A233).
  • Immunization Requirements

    The college district does not require proof of routine immunizations for admission and enrollment. Nonetheless, it is prudent and recommended that all prospective students should have adequate immunization for typical childhood diseases such as Tetanus, Diphtheria, Pertussis (Tdap), Measles (also known as Rubeola), Mumps, Rubella (MMR), and Poliomyelitis. (Info on the recommended schedule for adult immunizations may be found online at http://www.cdc.gov/vaccines/recs/schedules/ downloads/adult/adult-schedule-11x17.pdf). Meningitis (Meningococcal disease) is a bacterial infection that can lead to swelling of fluid surrounding the brain and spinal column. It can cause severe and permanent disabilities, such as hearing loss, brain damage, seizures, limb amputation and even death.

    Meningitis is spread through the air via respiratory secretions or close contact with an infected person. College students who live in dormitories or dormitory-like housing are at increased risk for Meningitis. Immunization is therefore recommended. Moreover, as of January 1st, 2012, a new Texas State Law, Senate Bill No. 1107, makes it mandatory that anyone under the age of 30, who is seeking new enrollment at, and those seeking readmission to a Texas public or private institution after an absence of one semester or more, must give proof of being vaccinated against Bacterial Meningitis within the prior five (5) years preceding enrollment. And, as well, some health career-related programs require specific immunizations prior to admission; that information is outlined in student orientations for those programs. For more information please contact the El Centro College Health Center (214)860-2113 or the Dallas County Health Department (214)819-2000.
  • Intellectual Property Rights

    The purpose of this intellectual property policy is to:
    1. Protect instructional quality;
    2. Protect the investment of time and resources on behalf of the College District;
    3. Encourage the creativity of faculty and staff; and
    4. Support sharing of instructional materials and resources among faculty and staff.
    This policy covers all types of intellectual property and applies to other types not listed here, regardless of whether they are protected by patent, copyright, trade secret, or other law. The following examples are not exhaustive:
    1. Inventions;
    2. Discoveries;
    3. Trade secrets;
    4. Trade and service marks;
    5. Writings;
    6. Art works;
    7. Musical compositions and performances;
    8. Software;
    9. Literary works; and
    10. Architecture.
    All College District employees are covered by this policy, as well as anyone using College District facilities under the supervision of College District personnel, including students.
    Scholarly works are owned by their authors/creators if the author is a professional, faculty member, or student. Their scholarly works do not have to be disclosed to or reviewed by the institution. Scholarly works are usually protected by copyright rather than patent. Copyright protects works of authorship from the moment of their fixation in a tangible medium of expression, that is, instantly and automatically. As a result, the rigorous institutional review given to possibly patentable inventions is unnecessary to protect an interest in copyright works.
    In the majority of cases, the owner, whether the College District or an employee, shall retain all royalties or other benefits from any commercialization of the intellectual property with the following are exceptions:
    1. An employee owner shall share benefits with the College District from commercializing a College District invention released to the employee or if the work embodying the intellectual property required significant resource contributions the parties shall execute an agreement regarding the sharing arrangement before starting the project that will result in creation of the intellectual property.
    2. The College District shall share royalties from commercialization of intellectual property it owns if the work is an invention, discovery, trade secret, trade or service mark, or software, regardless of how protected.
    If an employee/creator was hired specifically or required to create the intellectual property or the work was commissioned by the College District, the royalty-sharing provisions of this policy shall not apply, and the owner (the College District) shall retain all benefits from commercialization.
    Intellectual property includes works protected by copyright, patent, trade secret, and other laws, but all intellectual property is not handled in the same way. Scholarly works are handled differently from inventions, discoveries, and ideas because concerns about protecting them are different, as explained below.
  • Marketing and Communications

    El Centro has a no-soliciting policy on campus.
  • Method of Payment

    Tuition is payable in full on the date stated on the registration summary. Your registration may be voided if not paid by this date. You may pay your tuition by cash, VISA, MasterCard, Discover, American Express, ATM debit card or personal check (two-party, out-of-state or temporary checks are not accepted). You may also pay on the Internet by VISA, MasterCard, Discover, or American Express.
    Note: When paying by check, please have the driver’s license number and birth date of the person who signed the check.

    Installment Plan Information
    El Centro offers a Tuition Installment plan which is available to all students taking classes in the FALL or SPRING semesters only. The installment payment plan requires:
    • 50% of tuition plus a non-refundable $15 administrative charge to be paid by the due date on the registration summary
    • 25% of tuition to be paid prior to the sixth class week
    • 25% of tuition to be paid prior to eleventh class week
    Note: Miniterms (Winter and May Terms) cannot be included in pay plans. You must pay for miniterms prior to registering for full-term semesters. This also includes students who are receiving financial aid. They will be reimbursed for miniterm classes after their financial aid award has been posted.

    Returned check policy
    Checks returned by the bank for insufficient funds or stopped payment must be paid at the Accounting Office within ten days. A $25 service charge will be due for each returned check.
  • New Student Orientation

    New Student Orientation is MANDATORY for students who are enrolling into college courses for the first time. Students must attend orientation before registering for classes.

    Read more: http://www.elcentrocollege.edu/nso.
  • Off-Campus Activities

    1. Clubs wishing to participate in off-campus activities under the auspices of El Centro College shall submit a written request no later than two weeks prior to the proposed activity, and if club money is involved at least 15 days prior to the proposed activity.
    2. Such activities shall be relevant to club purposes.
    3. Such activities shall be scheduled and designed so as to avoid regular class hours.
    4. Signed waivers of liability must be secured by the advisor from each participating student prior to each trip.
    5. The advisor is responsible for ensuring all reasonable safety precautions are taken.
    6. The Office of Student Life recognizes that some activities may require expenses that cannot be accommodated by income generated by the club. Given finite resources, The Office of Student Life also recognizes the extreme difficulty of objectively comparing the relative merits of various off-campus activities to on-campus programs. Therefore, The Office of Student Life will consider for sponsorship those activities which:
      1. Are proposed during the budget development period.
      2. Offer unique and exceptional opportunities for leadership development.
      3. Cannot be approximated through any other program at the college.
  • Online Grade Dispute Policy

    Student Grade Appeal Process - El Centro College - Distance Education Program
    The student grade appeal process outlined in the Dallas Community College District (DCCCD) policies and rules of the Student Catalog/Handbook applies to all students, including students enrolled in the Distance Education Program.

    Specifically, the policies and rules relative to student complaints and grievances state that the DCCCD has every expectation that students who enroll in all college classes, including Distance Education classes, will behave in the same considerate manner as any competent, responsible adult member of the college and/or of the community. The DCCCD also assumes that all students are aware of and will abide by the principles of mutual respect and good taste. In the interest of fairness and order, the DCCCD has developed an official Code of Student Conduct Policy that is published annually in the El Centro College Catalog.

    In compliance with the DCCCD Code of Student Conduct Policy and in an effort to clarify and explain the procedures involved with pursing a grade dispute against El Centro College or the college’s Distance Education Program, the following information is provided:

    How can a student get help with problems without filing a formal complaint or grievance?
    Frequently there are circumstances that allow for informal resolution of student problems. Please feel free to call the Director of Distance Education, Glenda Easter (214) 860-2313, or the division counselor for details on how complaints or grievance can be resolved informally. Distance Education maintains a record of any information received concerning a student grievance/complaint. That information includes:
    • Student name
    • Date
    • Course, section number, and semester
    • Instructor
    • Nature of complaint/grievance
    • Outcome of complaint/grievance
    • Ticket number
    How can a student appeal a course grade?
    To appeal a grade received in a course, (1) the instructor who assigned the grade is the first line of appeal. This appeal may be made verbally and informally. (2) The Division Dean is the next line of appeal and this, too, may occur informally. If a student appeals to the next level, (3) (the College Vice President), then the appeal must be in writing. A grade dispute shall be considered no later than the end of the semester following the semester in which the grade was awarded. In a summer session, the dispute must be initiated not later than the end of the following fall semester.

    The complete policy and online grade dispute forms can be found at the following site:
  • Posting of Materials

    All materials for public posting must be approved by the Marketing/Communications Office before posting anywhere on campus. Unauthorized materials will be removed.
  • Prohibited Conduct: Disciplinary Action

    Prohibited conduct for which students are subject to disciplinary action includes, but is not limited to:
    • disorderly, lewd, obscene or indecent conduct or expression on college premises or at any college activity
    • disruption in any way of the learning process, including interference with teaching, administrative actions and other college programs
    • physical abuse of any person on college premises or at any college activity
    • conduct which endangers or threatens the health or safety of any person on campus or at any college activity
    • unauthorized entry to or use of college facilities
    • violation of college policies or campus regulations

    In any conflict related to student discipline, students shall be informed in writing of charges to be brought against them, and they shall have the right to appeal as outlined in the Student Code of Conduct in the El Centro College catalog, which can be found online at https://www1.dcccd.edu/catalog/cattoc.cfm?loc=ecc

    Any student who does not respond immediately to requests or questions from Campus Police Officers or any college administrator is also subject to suspension. Students must carry a visible ID at all times and be prepared to show it at the request of a safety officer or college administrator.
  • Refund Policy

    Students who officially withdraw from El Centro will have their tuition and mandatory charges refunded according to the following schedule. Dates listed apply to regular-length Spring 2012 classes. Flex-entry classes have a different refund schedule. Please contact the Admissions office at 214-860-2311 for flex-entry classes refund information.
    Refund AmountFall and Spring (16-week semesters)Summer (5-week semesters)*
    100%Prior to the 1st class day of the semesterPrior to the 1st class day of the semester
    70%During the first 15 class days of the semesterDuring the first 5 class days of the semester
    25%During the 16th-20th class days of the semesterDuring the 6th class day of the semester
    NoneAfter the 20th class day of the semesterAfter the 6th class day of the semester/td>

    Students who paid by credit card (MasterCard, Visa, Discover or American Express) will receive refunds on their credit cards within approximately 30 days. Credit students who paid by cash, check or money order will receive refunds processed by Higher One, Inc., a financial services provider. Students may choose from the following methods of disbursement: a) Easy Refund to the OneAccount, b) ACH Transfer to a bank account of the student's choice, or c) a mailed paper check. Students entitled to a refund should verify their contact information on eConnect. For further details, visit our website at www.dcccdmoneycard.com.

    Students who believe they may have some unusual or extenuating circumstances which may qualify them for special consideration for a refund after the period stated above has ended should complete a refund petition form, obtained in the Cashier’s office. If medical reasons are cited for the drop or withdrawal, a statement from a physician is highly recommended. Such petitions must be filed before the end of the semester for which the tuition refund is requested.
    A student who has a class cancelled may receive a 100% refund or may enroll before the end of final registration in another course which has space available.

    The above policies apply to students registering late, as well as to those who register at regular registration. 

    Continuing Education
    Students who submit a request for withdrawal, either written or verbal, from a continuing education course will be refunded for tuition and mandatory fees according to the following refund schedule: • Before the first day of course: 100% • During the first two class days of the course: 80% • After the second class day of the course: none
    Should the college cancel the class; a 100% refund will be issued.
  • Religious Holy Days

    Policies and procedures for absences due to religious holy days shall be consistent with (or no more arduous than) the institution’s policies and procedures relating to other excused absences.

    19 TAC 4.4(b)
    A student shall be excused from attending classes, or other required activities, including examinations, for the observance of a religious holy day, including travel for that purpose. A student whose absence is excused under this provision may not be penalized for that absence and shall be allowed to take an examination or complete an assignment within a reasonable time after the absence.

    A "religious holy day" means a holy day observed by a religion whose places of worship are exempt from property taxation under Section 11.20, Tax Code.

    A student who is excused under this section may not be penalized for the absence, but the instructor may appropriately respond if the student fails to satisfactorily complete the assignment or examination.

    Education Code 51.911; 19 TAC 4.4, 9.24
    If a student and an instructor disagree about the nature of the absence being for the observance of a religious holy day as defined above, or if there is similar disagreement about whether the student has been given a reasonable time to complete any missed assignments or examinations, either the student or the instructor may request a ruling from the chief executive officer of the institution or his or her designee. The student and instructor shall abide by the decision of the chief executive officer or his or her designee. 19 TAC 4.4(c)
  • Residency Requirements for Graduation

    For any degree or certificate earned in the college a student must earn at least 25% of the credit hours required for graduation through instruction (not credit-by-examination) by the college of the DCCCD granting the award. The degree must be awarded by a college that offers the program in which you majored. The Registrar must approve correspondence work for graduation credit. If you qualify for a degree from more than one college of the DCCCD, you must indicate which college is to award the degree. The following courses will not be counted toward any degree requirements: Courses numbered below 1000, ARTS 1170, DIRS 9170, 9270, 9370, DRAM 1121, MUSI 9176 and 9378.
  • Smoking

    El Centro College maintains a smoke-free environment. For health reasons, smoking is not permitted in any of the buildings on campus. Smoking is only permitted outdoors in designated areas or 25 feet away from the door.
  • Student Grievance Procedure

    Student grievances are a college-related internal problem or condition which a student believes to be unfair, inequitable, discriminatory or a hindrance to the educational process. Students who believe that they have such a grievance should:

    a.  Discuss it with the college employee directly responsible for the condition which brought about the alleged grievance.
    b.  If discussion does not resolve the matter to the student’s satisfaction, the student may appeal to the next level of authority. The student may consult with the Administration Office to determine the next level of authority.
    c. If an appeal does not resolve the grievance, the student may proceed to the appropriate Vice President with a written presentation of the grievance.
    d. If the Vice Presidential level of appeal does not prove satisfactory to the student, the student may appeal the grievance to an appeal committee.
  • Student Identification (Office of Student Life)

    New Photo ID (Digital)
    1. You must present your paid fee receipt and a government issued photo ID.
    2. You must sign in at the ID station.
    3. Picture is taken.
    4. You will receive your new ID.
    Office of Student Life Renewed ID (Validation)
    1. You must present your old ID card.
    2. You must present your paid fee receipt.
    3. The Office of Student Life staff will validate ID card.
    4. ID card and receipt is returned to the student.
    Details to note
    1. You do not receive a new ID card every semester.
    2. Current digital ID card is good for the time period you are attending school.
    3. Validate ID card each semester (Office of Student Life).
    4. There is a $10.00 charge to replace an ID card
  • Student Rights & Responsibilities

    The purpose of policies about student conduct and discipline are to provide guidelines for the educational environment of the District. This environment views students in a holistic manner, encouraging and inviting them to learn and grow independently. Such an environment presupposes both rights and responsibilities. Free inquiry and expression are essential parts of this freedom to learn, to grow, and to develop. However, this environment also demands appropriate opportunities and conditions in the classroom, on the campus, and in the larger community. Students must exercise these freedoms with responsibility.

    El Centro College reserves the right to impose disciplinary action for any violations of these policies.

    Student Grievance Procedure
    Student grievances are a college-related internal problem or condition which a student believes to be unfair, inequitable, discriminatory or a hindrance to the educational process.


  • Textbook Buybacks

    The El Centro Bookstore buys back textbooks every day, but there are special buyback periods at the end of each semester – days and hours will be posted. Books may be purchased by the Bookstore for up to 50% of the price paid by the student, if the book has been formally adopted for use in the following semester and if the Bookstore is not overstocked on the book. The Bookstore reserves the right to decide what materials are eligible for the repurchase and what price is to be paid.

    New textbooks may be returned for a refund or an exchange within 14 calendar days of the start of classes in the fall and spring terms, provided the books are unused, in new saleable condition with no marks of any kind. Used textbooks may be returned for a refund or exchange within 14 calendar days of the start of classes in the fall and spring terms. Dated cash register receipts corresponding to the item being returned must be presented.

    Refunds for the Summer sessions may be made within the first 7 calendar days of the start of classes. Policies regarding returns are posted next to the cash register.
  • Title IX and Sexual Violence

    Title IX is federal legislation from the US Department of Education’s Office for Civil Rights. It prohibits discrimination on the basis of sex and gender in education programs, including athletic programs or activities that receive federal funding. Under Title IX, discrimination on the basis of sex or gender can include sexual harassment and interpersonal violence including: stalking, dating and domestic violence, and sexual violence.

    El Centro College is committed to ensuring equal access to education in an environment free from discrimination, including sexual harassment and interpersonal violence. Whether you are a student, faculty, or staff member, you have the right to file a complaint. Complaints or reports of sexual harassment or interpersonal violence should be submitted to the El Centro College Title IX Coordinators:

    Shanee’ Moore
    Title IX Coordinator, for students
    Associate Dean, Student Programs and Resources, and Health Services
    (214) 860-2138

    Dawn Segroves
    Title IX Coordinator, for faculty and staff
    Executive Director, Human Resources
    (214) 860-2051

    Learn more about Title IX and Sexual Misconduct
  • Use of College Facilities

    District policy states that each college of the DCCCD is a public facility entrusted to the Board of Trustees and college officials for the purpose of conducting the process of education. Activities which appear to be compatible with this purpose are approved through the Office of Student Life. Activities which appear to be incompatible with this purpose are normally disapproved. It is imperative that a decision be made well in advance of an event in order to fulfill the public’s trust. No public facility should be turned over to the indiscriminate use of anyone for a platform to promote random causes.

    Therefore, reasonable controls are exercised by college officials to ensure the maximum use of the college for the purpose of education. Anyone planning an activity at El Centro College which requires space to handle two or more persons to conduct an activity must contact the Office of Student Life for more information.

    All organizations have the responsibility of upholding the name of their college and organization in any function in which they participate. Social gatherings involving intoxicants cannot be associated with school name nor can intoxicants be purchased with funds from any organization’s budget. All organizations will be expected to uphold goals of their constitution and purposes unless the organization deems it necessary to amend its constitution. Activities should be in line with the goals of the organization.

    Leadership development is encouraged, and hazing in any form in not permissible. Standards of performance for members should be clearly stated in the organization’s constitution. Organizations should be formed for the purpose of social, educational and leadership development and not for the purposes of converting or coercing students, faculty or staff at El Centro College.

    Weapons are prohibited on campus.



    (a) A person commits an offense if the person intentionally, knowingly, or recklessly possesses or goes with a firearm, illegal knife, club, or prohibited weapon listed in Section 46.05(a):
    (1)on the physical premises of a school or educational institution, any grounds or building on which an activity sponsored by a school or educational institution is being conducted, or a passenger transportation vehicle of a school or educational institution, whether the school or educational institution is public or private.
    (f) It is not a defense to prosecution under this section that the actor possessed a handgun and was licensed to carry a concealed handgun under Subchapter H, Chapter 411, Government Code.
    (g) An offense under this section is a third degree felony.

    (a) A person commits an offense if he intentionally or knowingly possesses, manufactures, transports, repairs, or sells:
    (1)an explosive weapon;
    (2)a machine gun;
    (3)a short-barrel firearm;
    (4)a firearm silencer;
    (5) a switchblade knife;
    (7)armor-piercing ammunition;
    (8)a chemical dispensing device;or (9)a zip gun.