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Vision
Coordinator, Dwayne Richard
Phone: 214.860.2137
El Centro College is committed to the concept of providing essential
co-curricular activities for its students. The Student Programs and Resources
(SPAR)n Office offers many services and programs for students, faculty,
staff and the community for El Centro College. Included are activities,
which enhance individual development, promote social and cultural interaction
and provide recreational and entertainment opportunities.
The SPAR staff is committed to quality programming that allows the student
opportunities to feel a sense of ownership in and belonging to the campus
community; to develop socially, culturally and intellectually; and t engage
in real decision-making opportunities.
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Services and Resources provided by SPAR
Speakers (both national and local) Emphasis Weeks
Performing Artists (comedy, music, drama) Assistance with
Planning Campus Events
Cultural Awareness Events Publicity for Campus Events
Student Leadership Opportunities General Information
Leisure Activities Sports and Intramural Athletics
Social Awareness Activities Travel to Student Conferences
Locker Rental Special events
Seminars Photo I.D.
Exhibits
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Photo ID
New Photo ID (Digital)
1. You must present your paid fee receipt
2. You must sign in a the ID station.
3. Picture is taken.
4. You will receive your new ID within 15 seconds
Renewed ID (Validation)
1. You must present your old ID card
2. You must present your paid fee receipt
3. SPAR staff will validate ID card
4. ID card and receipt is returned to the student
Notes
1. You do not receive a new ID card every semester.
2. Current digital ID card is good for the time period you are attending
school.
3. Validate ID card each semester (Spar Office a-072)
4. There is a $10.00
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Student Government Association
El Centro College was established to provide a means for responsible
and effective participation in the organization and administration
of student affairs, to provide an official and representative
student organization with power to receive student questions
and suggestions, to investigate student problems, to work
in conjunction with the President's Cabinet in taking the
necessary actions needed to solve student issues or concerns,
to plan, recommend and implement social, cultural and educational
activities that are in the best interest of the students of
El Centro College, to provide a means whereby they may foster
and awareness of student positions on any issue of the College.
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Professional Organizations
These organizations are integral to the educational goals
and purposes of the college. Membership in these organizations
provides for "hands-on" educational experiences
by means of state and national conventions and quest lecturers
from professional affiliates.
List of Professional Organizations
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Social Organizations
Such organizations exist for the purpose of providing fellowship,
developing social relationships and promoting a sense of community
among students who wish to be involved in group social activities.
List of Social Organizations
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Service Organization
Such organizations have their primary function the pursuit
of activities which will contribute positively to the school
and the community.
List of Service Organizations
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Scholastic Honorary Organization
This organization offers membership to students on the basis
of academic excellence and performance.
List of Scholastic Honorary Organizations
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Special Interest Organizations
Such organizations are organized by students who are intent
on developing or broadening an interest in some particular
spec of their lives as human beings and students.Special
Interest Organizations
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Steps to Organizing a Club
- Three or more students, who are the origin of interest, discuss
with the Student Programs and Resources staff the purpose of the proposed
club. The goal of this meeting is to determine if the purpose of the
club is consistent with the purposes and policies of the college as
outlined in the policy manual.
- If the two or consistent, the Office of Student Programs and Resources
may be utilized for advertising organizational meetings.
- The students recruit and secure a faculty advisor. A club may have
more than one advisor, but one shall be designated as having primary
responsibility. Advisors must be full-time employees of El Centro College.
- Interim officers are elected. The president completes a student organization
application form and submits it to the Office of Student Programs and
Resources.
- A constitution is written and submitted to the Office of Student Programs
an Resources within six weeks after the first organizational meeting.
Attached to the constitution shall be a list of student members (minimum
of 10). If there is to be any collection of money, the constitution
or by-laws shall provide for a treasurer.
- The interim officers, advisor and Student Programs and Resources staff
meet jointly to review the constitution, discuss the proposed activities,
and review the responsibilities of all involved. Officers' responsibilities
shall be outlined in the constitution or by-laws; the advisor's responsibilities
can be picked-up in the SPAR office.
- Following final review by the Office of Student Programs an Resources
and the Student Government, notification of recognition as a club at
El Centro is made to the interim president and advisor.
- In exchange fro recognition, the club agrees to follow both administrative
and business policies and procedures as outlined by the DCCCD BOARD
OF TRUSTEES ADMINISTRATIVE POLICIES AND PROCEDURS MANUAL and the DCCCD
BUSINESS OFFICE PROCEDURES MANUAL
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Responsibilities of Student Organizations
Student organizations are representatives of the college and
accordingly, are required to abide by DCCCD Board of Trustees
policies and administrative procedures and the El Centro College
Code of Student Conduct. Recognition as a student organization
is an awarded privilege not a right, and entails discipline
and rationality.
Al student organizations, as a prerequisite to operate on campus, must
be recognized by the college and must agree to abide by regulations of
the DCCCD Board of Trustees and organization rules issued by the El Centro
College administration Every organization must have a faculty advisor
responsible to the college administration. No organization will be established
or allowed to operate which discriminates against staff members or students
in violation of state or federal law.
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Funding of Student Organizations
Funding of student organizations is derived from Student
Activity fees, bookstore profits and monies generated from
Student Center activities. The fact that this is not tax money
does not alter the District's responsibility for these funds,
but simply allows these monies to be used for different activities
and objectives.
To facilitate in the accounting and expenditure of these funds, SPAR
requires that each organization meet the following requirements:
- A petition for recognition must be filed with SPAR
- A current membership roster, complete with designation of officers
and sponsors, must be on file with SPAR by October 15th of each fall
semester and February 15th of each spring semester. There shall be no
discrimination on the basis of race, color, creed, religion, national
origin, age, disability or sex. Membership should be composed only of
students, faculty or staff of El Centro College. Students on disciplinary
probation or suspension from college may be members of student organizations.
However such students shall not hold office in any organization nor
can they be responsible for an activity of any organization.
- A student organization constitution must be filed with the SPAR office.
- All organization members must be enrolled for a minimum of four credit
hours.
- Each organization must submit a financial statement by the 15th of
each month commencing with October 15th of the fall semester and February
15th of the spring semester. This financial statement must detail the
actual expenditure of budgeted monies and outline the expenditure of
unencumbered monies. This requirement is to assist the SPAR Office in
anticipating the needs of student organizations and to help them in
the management of their budgets.
- Non-students must get approval of the SPAR Office prior to attending
any meetings of the organization.
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Use of College Facilities
District policy states that each college of the DCCCD is a public facility
entrusted to the Board of Trustees and college officials for the purpose
of conducting the process of education. Activities which appear to be
compatible with this purpose are approved through the SPAR office. Activities
which appear to be incompatible with this purpose are normally disapproved.
It is imperative that a decision be made well in advance of an event in
order to fulfill the public's trust. No public facility should be turned
over the indiscriminate use of anyone for a platform to promote random
cause. Therefore, reasonable controls are exercised by college officials
to ensure the maximum use of the college for the purpose of education.
Anyone planning an activity at El Centro College which requires space
to handle two or more persons to conduct an activity must have prior approval.
Application forms to reserve space may be acquired through the SPAR office.
All organizations have the responsibility of upholding the name of their
college and organization in any function in which they participate. Social
gatherings involving intoxicants a cannot be associated with school name
nor can intoxicants be purchased with funds form any organization's budget.
All organizations will be expected to uphold goals of their constitution
and purposes unless the organization deems it necessary to amend its constitution.
Activities should be in line with the goals of the organization.
Leadership development is encouraged, and hazing in any form is not permissible.
Standards of performance for members should be clearly stated in the organization's
constitution.
Organizations should be formed for the purpose of social, educational,
and leadership development and not for the purpose of converting or coercing
students, faculty or staff at El Centro College.
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Grievance Procedures for Clubs
The following process shall be employed to resolve conflicts between
officers, sponsors, advisors and/or SPAR that cannot be resolved either
1) between the parties of origin, or 2) through intercession of Student
Programs and Resources.
- Each part and SPAR shall prepare a written statement to be presented
to the Student Government Association. The statement shall include whatever
information is deemed pertinent to the conflict.
- The Student Government Association shall review these statements and
provide the opportunity for each party to discuss the conflict with
them.
- The Student Government Association shall review these statements and
provide the opportunity for each party to discuss the conflict with
them.
- If the solution is not acceptable to any of the involved parties,
referral shall be made by the Student Government Association to the
Dean of Students.
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Calendar
- All cub activities, including regularly scheduled meetings, shall
be submitted to thh Office of Student Programs and Resources no later
than two weeks prior to the proposed event. It is suggested that each
club set-up meetings for the entire semester. These will be advertised
in the monthly calendar.
- Notifications of changes in date, time or location of an event are
to be made to the office of Student Programs and Resources as soon as
possible.
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Financial Accounting
The following guidelines apply:
- The Office of Student Programs and Resources shall routinely
and within its budget provide funds for on-campus publicity of club
activities
- Clubs and organizations may apply for funding through Student Programs
and Resources. Funding is based on individual merit, need and willingness
of the club to share costs of the program or project.
- Current year funding through Student Programs and Resources must be
submitted to the Student Program director to review and is based on
available funds for the year.
- Deposit all money received within 24 hours to the cashier in the Accounting
office. There will be no off-campus bank accounts.
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Guest Speakers
- Clubs wishing to invite guest speakers shall request approval from
Student Programs and Resources prior to issuing the invitation.
- Student Programs and Resources recognizes that some speakers may7
require honoraria and/or expenses that cannot be accommodated by income
generated by the club and will consider sponsorship of the program if
the program will be open to all interested students and funds are available.
- The following guidelines relate to political candidates appearing
on campus during a campaign period. The term "campaign period"
generally relates to that part of the semester during an election. These
guidelines also apply to primary campaigns
- In instances when a national, state or local political
candidate is to be invited to speak on campus, specific attempts
should be made to similarly invite his/her opponent(s). The invitation
to the opponents(s) should be made well in advance of the first
candidate's visit, but the opponent(s) do not necessarily need to
be invited for the same time period.
- When any guest speaker appears on campus, including political
candidates, approval is originated through the Office of Student
Programs and Resources.
- Booths or tables for candidates' campaign material will be restricted
to the week of the elections, and only those candidates not on the
official election ballot will need to be sponsored by a campus organization
to set up a display.
- Planning for candidates' coffee(s) will be handled by the Office
of Student Programs and Resources for candidates on the official
election ballot interested in coming on campus.
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Off-Campus Activities
- Clubs wishing to participate in off-campus activities under the auspices
of El Centro College shall submit a written request no later than two
weeks prior to the proposed activity.
- Such activities shall be relevant to club purpose.
- Such activities shall be scheduled and designed so as to avoid regular
class hours.
- Signed waivers of liability must be secured by the advisor from each
participating student prior to each trip.
- The advisor is responsible for ensuring all reasonable safety precautions
are taken.
- Student Programs and Resources recognizes that some activities may
require expenses that cannot be accommodated by income generated by
the club. Given finite resources, Student Programs and Resources also
recognizes the extreme difficulty of objectively comparing the relative
merits of various off-campus activities to no-campus programs. Therefore,
Student Programs and Resources will consider for sponsorship those activities
which:
- Are proposed during the budget development period.
- Offer unique and exceptional opportunities for leadership development.
- Cannot be approximated through an other program at the college.
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Sales of Commodities or Services on Campus
- Clubs wishing to sell commodities or services as a fund-raising activity
(for example, plant sales or any items for which the club receives a
commission from a vendor) must request approval in advance from the
Office of Student Programs and Resources and must do the fund-raising
activity themselves. No outside vendors may participate.
- If approval is granted, such sales shall be conducted in a non-soliciting
manner; the guidelines for which are to be issued by the Office of Student
Programs and Resources at the time approval is granted.
- Sales of foods, beverages and items that may be purchases in the College
Strore or Food Service must have prior approval of the campus food service
and bookstore through the Office of Student Programs and Resources.
If you are interested in becoming a member of this Association, stop
by the SPAR office which is located in A074 or call 214.860.2137.
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