MEDIA SERVICES

The Most Effective Way to Use Our Services

2004 - Printable document (pdf)

1. How to Search for Non-Print Material On-Line:
2. Daily & Semester Returns
3. Cassette & Video Duplication
4. Viewing Room Use
5. Saturday Requests
6. Smart Cart/Tegrity Cart/Portable LCD Projectors
7. Digital Cameras
8. VCR Cover Keys
9. Middle College - Special Provisions
10. On-Line Catalog
11. How to Search for Non-Print Material On-Line

HOW TO ORDER NON-PRINT MATERIALS AND EQUIPMENT:

1. Please use our voice mail or e-mail system to make your request. Send your request to 5MEDIA@dcccd.edu or call extension 2170. If your e-mail is sent to any other e-mail address or voice mail ext. your request may be overlooked.
2. Please place your request at least two days in advance. Your request will be delivered and picked up by media personnel. Less than two days is considered a "Late Request" and you will be subject to picking up and returning all materials checked out from the media department yourself provided they are available.
3. All equipment/non-print material checked out will be due in the media department no later than time and date agreed. You should make arrangements with media personnel to keep any equipment past your return time. If you desire to take equipment or materials off campus you should indicate that when you’re making your request. It is necessary for you to check out items in person for off campus use. There are special forms that require signatures. (Please check with media personnel on equipment allowed off campuses.)

DAILY & SEMESTER RETURNS:

1. For those who check out limited equipment for an entire semester, you are required to visit the media department in person to pick up the equipment. Once you take possession of the equipment, it is your responsibility to notify media of minor repairs i.e., light bulb replacement, batteries, etc. You are to keep equipment in locked storage when not in use. At the end of the semester it is important that you return all items to the media department, should you need to use them the following semester, or during the break period between semesters you must notify us. We must physically see the items for inventory purposes and to determine what service needs the equipment may have.
2. Should an accident occur and you find the equipment/material damaged, please report the incident to the media center A.S.A.P.! Should the media center discover damage due to neglect or abuse the Manager of Media Services will notify you and the Assistant Dean of the Library Resource Center of our findings.
3. You are expected to return all items on or before the due date. If you find that you are unable to return your item on time please contact the media department A.S.A.P. We can always make different arrangements for return providing the item you have has not been reserved for someone else.

CASSETTE & VIDEO DUPLICATION:

1. The media department is equipped with duplication service for audio/video tapes. We will duplicate material that is directly related to the academic studies here at El Centro only. Under no circumstances will we duplicate personal tapes of any kind, tapes rented from video stores or tapes that clearly indicate; "DO NOT DUPLICATE". Although we can record special programming from network and cable broadcasts, there are certain things we are not allowed to do. It is against the law to alter any broadcast item. However, should we discover that the broadcast is available for purchase we will inform you. For more information please see our brochure regarding copyright laws (available in Media room B-240).
2. We receive orders for duplication on a first comes first serve basis. Rarely, turn around time can be the same day. You should allow at least a week for your request to be completed. Only special circumstance, determined by media personnel, will be considered for immediate turn around. Videotapes cannot be duplicated at high speed as audiocassettes can. It takes "real time” to duplicate a videotape. You will be notified when your tapes are ready for pick up in the foyer of the media department.

PREVIEW ROOM USE:

1. Should you need to view a tape you must call at least a day in advance to schedule a time to use the viewing room. Most often the room is available, however, reserving the space in advance assures room availability. Media personnel must clear room for use.
2. Although students are not allowed to check out items from the media department, they are welcomed to use items in-house. Under unusual circumstances, should a student find a need to use non-print material and/or equipment outside the media department, they should have an instructor come to room B240 to check out items for them. This cannot be done over the phone, as the instructor's signature is required.

SATURDAY REQUESTS:

1. The Media Center is closed on Saturdays. If you have need for media items for use on Saturday, you must make your request before 3:00 p.m. on Friday.
2. Your item of request will be delivered to the foyer of the Continuing Education office located on the second floor of building A. We ask that you return the item(s) to that location when finished. Media staff will retrieve the item(s) on the following Monday.

SMART CART:

1. Persons requesting smart cart (presentation equipment) bookings should call the media office for details on guidelines and procedures.
2. Smart carts are not available for off campus use!

VCR COVER KEYS:

1. Some of the rooms with permanently installed TV/VCR’s are equipped with locked covers for the VCR’s. You may either checkout a key for this unit for the semester, or, you may call and request that the unit be unlocked/locked by media staff.
2. If you check out a key for the semester, you are responsible for returning the key at the end of the semester. You must stop by the media center and sign for the key.
3. You are responsible for securing the VCR when finished. Please make sure all covers are securely locked after each use. (The covers have cut down on the theft problem considerably.)

MIDDLE COLLEGE - SPECIAL PROVISIONS:

All Middle College staff and faculty are required to make all media requests through Vivian Flores, at extension 2211. In turn, Ms. Flores will contact the media center to book those requests with us.

ON-LINE CATALOG:

Most of you with access to a computer may search the DCCCD on-line catalog system. For those who do not have access to a computer, and are in need of non-print material, may use the computers in the library.

HOW TO SEARCH FOR NON-PRINT MATERIAL ON-LINE:

1. Type in the web address, http://library.dccccd.edu
2. At the next screen please select the library catalog.
3. Select the way in which you would like to search. By subject, keyword, author, title, etc.
4. Enter the appropriate information for your search.
5. Once the district wide listing of materials appears, you can now limit your search by clicking on tab that reads: "limit this search".
6. Enter the appropriate information, and press enter.
7. If there are any items that match your search criteria, they should show up on the screen. Please make note of the call number, and ask for the selection at the media services counter.
8. Should you find a selection located at another campus, please allow one to two days for delivery.