Grant Proposal How-to's

Proposals can be initiated in two ways:

1. Individuals or a group develop an idea for a project and contacts the Office of Resource Development.
2. Resource Development identifies sources/programs whose guidelines are consistent with the College mission and strategic plan, and contacts faculty or staff members to encourage their involvement in developing proposals

The person or group initiating a proposal should discuss the idea with the appropriate supervisor and then provide Resource Development with a one-page written summary of the proposed project. This summary should identify the:

• Project concept
• Project director/team
• Funding source
• Request amount
• Any matching funds
• Additional space requirements

If a funding source has not been identified, Resource Development will assist in researching and acquiring information and guidelines for an appropriate sources.

Resource Development will consider the following questions:

• Does the proposed project meet a recognized need?
• Does it address elements of the College's Strategic Plan and Mission?
• Will it integrate with existing grant projects?
• What resources are required?
• Does it duplicate or supplement other efforts?

Once the proposal is approved for development, Resource Development assists in numerous ways:

• Participate in preliminary planning
• Acquire and interpret guidelines
• Assist with form completion and budget construction
• Coordinate the grant writing effort
• Review and edit draft proposal
• Assist with assembling and submitting the final proposal
• Facilitate the approval process

More details of assistance provided by Resource Development

The draft proposal should be submitted to Resource Development at least ten (10) working days before the proposal deadline to allow time for:

• Editing
• Internal review and approval
• Signatures
• Appropriate transmission

All proposals must undergo the review and approval process. This includes all proposals featuring collaboration with other organizations, even if the collaborating organization develops the proposal.

COLLEGE DIRECTOR OF HUMAN RESOURCES:
All personnel issues and professional/consultant fees included in the proposal must be based on the current DCCCD salary policies, and be commensurate with the current employee employment contract. Award of a grant is not a guarantee that a specific individual or employee will obtain the job or salary.

COLLEGE EXECUTIVE DIRECTOR OF RESOURCE DEVELOPMENT:
The Executive Director of Resource Development ensures that the proposal conforms to all applicable grantor requirements and to applicable college policies.

COLLEGE PRESIDENT:
The College President's signature is usually required on all applications and no application may be submitted without the President's knowledge. The Executive Director of Resource Development is responsible for keeping the President informed about proposals. No proposal will be signed that has not completed the review and approval process.

DISTRICT DIRECTOR OF RESOURCE DEVELOPMENT:
Is the official contact person on all grant applications.

DISTRICT BOARD OF TRUSTEES:
With the College President's recommendation, the District Board of Trustees is the only body Updated and Maintained byized to formally commit College resources for purchases greater than $15,000.

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